Careers

Assistant Controller

  • Job Tracking ID: 512497-433778
  • Job Location: Pasadena, CA
  • Job Level: Management
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: January 19, 2015
  • Years of Experience: 2 - 5 Years
  • Starting Date: ASAP
  • FLSA Status: Exempt
  • Computer Skills: Proficient in Microsoft Office, MICROS, HRIS, Payroll Systems
  • Certifications: N/A
  • Experience: Prior hospitality experience required; finance and accounting, supevisory, management
  • English Speaking: Excellent
  • English Writing: Excellent
  • English Reading: Excellent
  • Must be eligible to work in the U.S.A.: Yes



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Job Description:

JOB SUMMARY

Under the supervision of the Director of Finance, oversee all aspects and daily operation of the Hotel’s Finance Department. Supervise all Finance department’s personnel. Ensure that all accounting functions are in line with Company standards. Maximize the return on financial assets by establishing financial policies, procedures, controls and reporting systems. Ensure legal and regulatory compliance for all accounting and financial reporting functions. Oversee cost and general accounting, accounts receivables/collection, payroll and risk management.

ESSENTIAL FUNCTIONS

  • Responsible for the proper closing of month end and year-end financial reports.
  • Oversee financial and accounting systems, controls, and standards and ensures timely delivery of financial and statistical reports to Hotel management and ownership.
  • Implement the overall accounting procedures and policies of the Hotel.
  • Monitor actual expenditures against budget estimates.
  • Report to Hotel management on any budget irregularities or potential fiscal problems, and act to promptly resolve these issues.
  • Conduct regular reconciliation of cash and banking records.
  • Conduct weekly cash counts of all cash funds.
  • Ensure sufficient operating funds are securely held at all times, while observing highest standards of risk management both to Hotel and individuals.
  • Prepare and distribute daily revenue report and cash over & short report.
  • Conduct individual outlet audits and report discrepancies to Director of Finance.
  • Monitor inventory and fixed asset counts to ensure for accuracy and balance with accounting records.
  • Coordinate with independent auditor on annual audit. Review audit issues with the Director of Finance and make audit adjustments as necessary.
  • Introduce all new staff to Accounting services and explain all policies, tasks, procedures and standards to ensure the highest level of service.
  • Manage, evaluate and provide professional guidance for staff under her/his management to ensure that the department staff perform duties in accordance with all Hotel policies and procedures.
  • Train and motivate staff in coordination with Human Resources to achieve the highest standard of service and guest satisfaction.
  • Maintain regular and effective communication with other hotel departments to ensure the smooth operation of cash flow and accounting procedures.
  • Know and understand the job descriptions and responsibilities of all positions in the Department and is able to manage others to perform their job well.
  • Know and understand all policies of the department.
  • Have a general awareness of other Departments and their policies.
  • Check and improve all service standards established by the company.
  • Supervise staff activities to maximize revenue and minimize costs.
  • Provide assistance to the staff when required during peak periods.
  • Maintain grooming standards for all personnel.
  • Conserve energy and water at all times.
  • Manage wastes by reducing wasted products and recycling of wasted materials and encourage employees to carefully use all resources.
  • Supervise all employees to be good sales persons to promote the Hotel’s image and businesses at all times.
  • Maintain and improve relationship between the hotel, community, business partners, and potential guests.
  • Communicate effectively with guest, clients, business partners and employees.
  • Participate and support community projects or activities in order to promote the Hotel’s image and cooperation to improve community relationship.

Experience and Skills:

PHYSICAL REQUIREMENTS

  • Move, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.
  • Continuous grasping, writing, standing, walking, repetitive motions, bending, climbing, listening, and hearing ability and visual acuity.
  • Sit for an extended period of time or for an entire work shift.
  • Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
  • Manual ability to use, carry and operate all necessary equipment.

KNOWLEDGE, SKILLS, EXPERIENCE

  • Bachelor’s degree in Finance, Accounting or relevant experience required.
  • Minimum of 5 years of full time accounting experience with at least 2 years in supervisory level, preferably in a 5 star class environment.
  • Experience with profit and loss analysis and balance sheet reconciliations.
  • Ability to comprehend and use technical or professional language, either written or spoken, to communicate complex ideas.
  • Must possess strong oral and written communication skills in English.
  • Superior Computer skills: Microsoft Office, Quickbooks, POS/PMS systems, and the ability to create, maintain and analyze data in Excel spreadsheets.
  • Familiarity with hotel operating systems and software.
  • Experience in payroll management and software.
  • Ability to work a varied schedule, including days, evenings, weekends, holidays, and extended hours, based on business needs.
  • Have a positive attitude toward challenges and the drive to excel.
  • Possess professional disposition with excellent communication and interpersonal skills.
  • Good administrative and organizational skills.